Sr. Executive Assistant

Location:

Boston

, Massachusetts

, United States

Discipline:

Other Area(s)

Job type:

Direct Hire

Salary:

$99000

to

$106000

Job ref:

694

Position Description
Duties and responsibilities include, but are not limited to, the following:

  •  Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion; fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School
  • Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean’s calendar (including maintaining and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials
  • Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning
  • Drafts, edits, and proofs brief correspondence and helps maintain archival records
  • Assists reconciling dean’s expenses and reimbursements
  • Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff
  • Works with the Director of Administration to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications
  • Reconciles the dean’s expenses/corporate card
  • This position’s responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required.

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Sr. Executive Assistant

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