Position Description
Duties and responsibilities include, but are not limited to, the following:
Duties and responsibilities include, but are not limited to, the following:
- Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion; fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School
- Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean’s calendar (including maintaining and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials
- Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning
- Drafts, edits, and proofs brief correspondence and helps maintain archival records
- Assists reconciling dean’s expenses and reimbursements
- Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff
- Works with the Director of Administration to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications
- Reconciles the dean’s expenses/corporate card
- This position’s responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required.
